AI Concierge — Staff AI use and workflow checklist1. Check before entering data
Confirm the tool is permitted by your school. Do not enter pupil, parent or staff names, grades, health information, contact details or photographs. Removing names alone may not remove identifying details. Review school rules and the tool’s retention/training settings. If uncertain, stop and ask the responsible person.
2. Reusable prompt
Act as an editing assistant for a school administration document. Use only the fictional facts below to draft a staff training notice with headings: purpose, audience, date, preparation and review questions. Mark unknown dates “Needs confirmation”; do not guess. Add no personal or pupil information.
Fictional input: purpose = review safe AI data handling; audience = staff; date = unconfirmed; preparation = school-approved sample material.
3. Human review
Check against the source: dates, audience, location, wording, copyright, citations and indirect identifiers. Treat the output as an unapproved draft. An authorised member of staff must review it and follow the school’s approval process before distribution.
4. Fill in your workflow
Task: ____ Allowed input: ____
Reviewer: ____ Approver: ____
Fallback if AI is unavailable: ____
Fictional test example: ____ Next review date: ____
Start with one fictional notice, record problems, and review information handling before using actual internal material.